8 hours

Administrative Assistant

Universal City, CA
  • Job Code
Company NBC Universal

Job Title Administrative Assistant

Jobid 23768-387142

Location: Universal City, CA, 91608, USA

Description **Job Number** 37109BR

**Job Title** Administrative Assistant

**Business Segment** Filmed Entertainment Group

**Sub-Business** Film Headquarters

**Posting Category** Administrative Support

**About Us** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

**Country** United States

**State** California

**City** Universal City


**Role Summary:**

The Administrative Assistant will provide administrative and personal support to an SVP for Universal Pictures.

**Essential Responsibilities:**

+ Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars

+ Coordinates travel schedules and arrangements, collects required travel documentation

+ Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card

+ Maintains proper recordkeeping and filing system for all work

+ Composes and types routine e-mail correspondence

+ Performs basic administrative tasks, e.g. faxing, photocopying and filing

+ Assists other department members as necessary

+ May assist in making arrangements for temporary help, storage, meeting offsites etc.

+ Handles extremely heavy phones (including logging, placing and rolling calls)

+ Provide assistance with creating PowerPoint slides and Excel spreadsheets, as needed

+ Maintains contact lists

+ Help maintain budget and expenses for the department


Basic Qualifications:

+ Minimum 2 year experience working in an administrative capacity

+ Minimum 2 year of demonstrated successful organizational skills and ability to prioritize in an Assistant role

+ Minimum 2 year experience and demonstrated ability in Microsoft Work, Outlook and ExcelEligibility Requirements:

+ Interested candidates must submit a resume/CV online to be considered

+ Must have unrestricted work authorization to work in the United States

+ Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

**Desired Characteristics**

+ Bachelors degree strongly preferred

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Click Here to view the NBCUniversal Candidate Privacy Statement.

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Administrative Assistant

Universal City, CA

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Universal City, CA

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