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Project Administrator/Document Controller

  • Job Code
Company AECOM

Job Title: Project Administrator/Document Controller

JobID: 23339-1225910

Location: Sydney, AUS

Description: **Business Line** Transportation

**Position Title** Project Administrator/Document Controller

Australia - New South Wales


**Job Summary**

As the Project Administrator/Document Controller your role will be to contribute to the successful delivery and profitability of our services for infrastructure projects. You will work on and provide document control and administration services for a number of related projects with one of our clients, as well as providing support services to project teams.

Some of your responsibilities include;

+ Proactively support PMs with the implementation of the PDS on projects

+ Timely processing of all given tasks including data entry, scanning, photocopying, electronic filing, distributing, binding, filing and archiving.

+ QA checking of all documentation for correct numbering, revision control, status, format, tile and legibility, etc.

+ Ensure controlled documents are transmitted in accordance with project procedures..

+ Responsibility for expediting the flow of internal review documentation.

+ Assisting with preparation including formatting of weekly, monthly project reports, reports, minutes, deliverables.

+ Assist PM’s with compilation of invoices including collation of staff hours.

+ Assist PM’s and PD’s when preparing for an internal or external audit.

+ Organise regular meetings, set up teleconference and video conferences.

**Minimum Requirements**

+ Professional attitude and high level of attention to detail – takes responsibility for own tasks and work.

+ Highly motivated, enthusiastic and the ability to use initiative – eager to learn and take on new tasks.

+ Advanced in MS Office suite including Word, PowerPoint, Outlook and Visio.

+ Excellent Client service (both internal and external).

+ Excellent written and verbal communication skills, including the ability to liaise and consult with staff at all levels within the organisation and a range of external clients.

+ Effective time management and excellent organisational skills with the ability to prioritise tasks.

+ Knowledge of document control software preferable (Aconex, Team Binder, Incite).

**Preferred Qualifications**


**What We Offer**

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

_NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM._

**_Job Category_** _Administrative Support / Secretarial_

**_Country_** _Australia_

**_Position Status_** _Full-Time_

**_Requisition/Vacancy No._** _177186BR_

_Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status._


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