2 days old

Project Assistant, Shanghai

  • Job Code
Company AECOM

Job Title: Project Assistant, Shanghai

JobID: 23339-1222294

Location: Shanghai, CHN

Description: **Business Line** Building Engineering

**Position Title** Project Assistant, Shanghai

China - Shanghai Municipality


**Job Summary**

Assist on preparation of documents for internal process and approval, such as cash flow, expense reports, QA forms, etc.

Assist on billing and collecting estimates and process;

Assist project managers on project invoice and payment process;

Assist on project meeting and travel arrangement, such as scheduling, organizing and distributing agenda, booking hotels and flights;

Assist on preparation and translation of business development and marketing documents;

Collect and update staffs CVs;

Update team contact list and staffs leave information;

Assist with team new hires onboard;

Help organize team activities such as workshops and group meetings;

Coordinate with other teams on daily administrative issues;

Assist on maintaining project material and filing system, such as documents required for project delivery ISO compliance;

Other tasks assigned by people manager.

**Minimum Requirements**

Bachelor degree in English, administrative management, or relevant field;

Fluent in both oral and written English and mandarin Chinese; free communication with native English speaking staff;

2+ years of prior experience as an administrative assistant, executive assistant, translator or relevant experience;

Strong computer skills of Microsoft Office Suite;

Ability to multi-task and detail oriented, patient and responsible;

Ability to work independently and on multi-disciplinary teams.

**Preferred Qualifications**


**What We Offer**

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

**Job Category** Administrative Support / Secretarial

**Business Group**

**Country** China

**Position Status** Full-Time

**Requisition/Vacancy No.** 176017BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.


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