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Project Document Controller

  • Job Code
Company AECOM

Job Title: Project Document Controller

JobID: 23339-1224764

Location: Burnaby, BC, V5G 4V1, CAN

Description: **Business Line** Transportation

**Position Title** Project Document Controller

Canada - British Columbia


**Job Summary**

AECOM is currently seeking a Project Document Controller to support our Oil and Gas EPCM delivery team and transportation projects. The appropriately qualified candidate will also assist our Project Managers with project coordination and planning, occasional preparation of meeting and presentation materials, document control activities, establishing/enhancing document control procedures, implementation of document control procedures and other daily project tasks. The appropriate candidate must be able to demonstrate a strong established document control career preferably within our industry.

Work includes preparation of correspondence, proof reading of correspondence, spreadsheet preparation, setup and maintenance of projects in accordance with AECOM’s Administrative and Quality Management Systems, support and progression of projects and maintenance of consistency within project documentation and records management.

The responsibilities of this position include, but are not limited to:

+ Lead role in document management of both hardcopy and digital documentation on servers, sharepoint and final delivery to client

+ Maintains Sharepoint documentation for all design and construction activities on a program level

+ Preparation and tracking of deliverable transmittals and construction documentation

+ Assists the project team with execution of project activities for multi-disciplinary building engineering design projects

+ Helps to coordinate project work and filing procedures with design groups such as Architecture, Structural, Mechanical, Electrical, and Civil

+ Plays an active role in records management and scheduling

+ Maintains routine and confidential records and files as per ISO 9001 and AECOM Quality Management System requirements including electronic and document filing

+ From time to time, prepares meeting minutes, reports, and other documents

+ Assisting in meeting coordination, inclusive of taking minutes, identifying actions and following up on completion

+ Prepares reports including the researching, compiling and summarizing of data

+ From time to time, may assist the team with processing and tracking of purchase orders

**Minimum Requirements**

+ University or Business College Diploma or equivalent

+ 3+ years of project document control and/or administrative experience in a deadline driven environment

+ Strong knowledge in Word, Excel, Outlook, Power Point, PDF editing, Webex conferencing, Sharepoint

**Preferred Qualifications**

+ 5+ years’ experience preferably in Engineering or Construction fields

+ Project management or project finance experience would be an asset

+ Background in the engineering, architecture or construction industry

+ Strong problem-solving, strategic and creative thinking, and decision-making ability, superior attention to detail and organizational skills

+ Highly organized, with excellent time management skills to balance competing priorities

+ Proactive and goal-oriented, with the ability to work independently and manage change effectively

+ Outstanding English oral communication, written and presentation skills

+ Confident and dynamic personality

+ The willingness and ability to work in a deadline-driven, project-based environment, and be available to work paid overtime as needed, and authorized, to meet project deadlines

**What We Offer**

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

_NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM._

**_Job Category_** _Program and Project Management_

**_Country_** _Canada_

**_Position Status_** _Full-Time_

**_Requisition/Vacancy No._** _176697BR_

_Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status._


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