10 hours

Records Coordinator

Saint Albans
  • Job Code
Company AECOM

Job Title: Records Coordinator

JobID: 23339-1223866

Location: St Albans, GBR

Description: **Business Line** Support/Cross Services

**Position Title** Records Coordinator

United Kingdom - Hertfordshire

St Albans

**Job Summary**

AECOMs Records Management team are currently recruiting for a Records Coordinator to join its modern offices in St Albans

Within the role the successful candidate will be responsible for the administration of a centralised national Records Management service and providing assistance to the National Records Manager on projects and activities as required.

**Job Duties Include:**

+ Deal with general and detailed enquiries from AECOM staff, Consultants and other professionals

+ Provide an effective national service in the provision of supporting staff records needs.

+ Capture all enquiries on the enquiry register and ensure it is accurately updated by all users

+ Where applicable support the real estate team’s portfolio RM requirements (UK, IRL and EUR)

+ To consider efficiency savings from records management

+ Liaise with AECOM support staff to assist with queries over storage invoices or the budget

+ Liaise with AECOM support staff to track budgetary expenditure and report on discrepancies

+ To contribute to other projects on all matters affecting records management

+ To contribute to ongoing historical archive projects

+ Support regular appraisal by assisting in physical reviews as required

+ Act as the first point of contact for requests for retrievals from staff, new boxes, collections or supplies

+ Where appropriate, working on projects with team members from the ALIS, AECOM Library and Information Services team

+ Liaise with storage providers to ensure services requested are received

+ Ensure that measures in place to prevent unauthorised access to records are maintained.

+ Provide, support and mentoring to wider office teams in relation to records managements

+ From time to time, manage temporary records management teams

Note - When applying for this position please include a covering letter outlining why you are interested in the vacancy along with your suitability to the role.

**Minimum Requirements**

To be successful in this role we would like to hear from candidates with any paid/unpaid experience in an Archive or Records Management role

**Specific Skills Required :**

+ Ability to lift weights of up to 20kg

+ Willingness to travel as required (with possible overnight stays)

+ Highly competent in managing and maintaining database applications

+ Highly competent user of MS Office software (Word, Excel, Outlook etc.)

+ Ability to engage with a wide variety of staff at all levels of the business, offering excellent customer service, while acting as the point of contact for the ARMS service

+ Ability to work independently, with minimal supervision and as part of a small team

+ Ability to work methodically and perform repetitive tasks

+ Consistency, accuracy and attention to detail

**Preferred Qualifications**

Educated to degree level, preferably with a masters degree in Archives & Records Management or equivalent

Awareness of current legislative requirements in the records management sector

**What We Offer**

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

_NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM._

**_Job Category_** _Administrative Support / Secretarial_

**_Country_** _United Kingdom_

**_Position Status_** _Full-Time_

**_Requisition/Vacancy No._** _176275BR_

_Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status._


  • Other / Not Specified
  • Healthcare
  • Hospitality
  • Real Estate
  • Retail / Wholesale

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Records Coordinator

Saint Albans

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Saint Albans

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