21 days old

Senior Specifications Writer-1

  • Job Code
HOK | Careers

Senior Specifications Writer-1

Tracking Code
Job Description


  • Understands the project design requirements and translates those requirements into materials, methods, equipment, procedures, installation, and certification testing necessary to provide the narrative descriptions which are used to procure, install and erect building components.
  • Provides quality management reviews and technical advice in design development through construction document phases.
  • Performs product research; assists project designers with material selection and system research.
  • Acts as a risk management resource to other project leaders.
  • Develops and maintains relationships with vendors.
  • Provides continual development and improvement of HOK Master Specifications including its specialized content for project type or regional conditions as well as sustainable content
  • Responsible for integration of specifications into the buildingSMART initiative.
  • Participates in project life cycle cost analysis
  • Maintains technical resource library and list of technical resource contacts
  • May conduct internal specifications training.
  • Takes personal responsibility for fostering a green workplace through sustainable work practices.
  • Fosters a culture of external and internal client service.


  • Reviews drawings and other project information to write and edit specifications for projects and coordinates compliance with project requirements, institutional guidelines, HOK standards, technical conditions, acceptable standards, and existing laws, rules, regulations and codes.
  • Prepare and review the procurement and contracting requirements, including the Division 1 General Requirement sections.
  • Assists architects and project designers with review and coordination of project agreements relative to professional service and general condition issues.
  • Reviews LEED scorecard and provides knowledgeable input on material product selection for LEED certification. Provides project budget input related to product and system value choices regarding cost versus quality.
  • Assists project managers and architects with material and system constructability analysis.
  • Assists project architects with shop drawing and product substitution review.
  • Coordinates and reviews consultant technical specifications for conformance with HOK standards.
  • Archives technical files to ensure consistent project milestone documentation.
  • Participates in developing and improving HOK document standards and best practice procedures.


  • Some travel will be required.
  • Some overtime will be required.
  • The job duties and requirements that this document describes may be altered or supplemented at any time at the sole discretion of HOK.


Required Skills
  • Strong knowledge of architectural design, engineering coordination, design trends, products, construction methodology, building systems, material application, and manufacturer-supplier appropriateness.
  • Strong knowledge of construction procedures and schedules.
  • Strong knowledge of building envelope components, interior plans and material requirements of all building and facility types. Advanced knowledge in one or more types such as Laboratory, Courthouse, Justice, and/or Healthcare specifications preferred.
  • Strong knowledge of building codes and ability to research and apply/incorporate into technical documents.
  • Strong knowledge of sustainability, integrated design and LEED guidelines.  
  • Proficiency in specifications software programs such as NMS or e-SPECS preferred.
  • Proficiency in MS Office, including Word, Excel and Outlook.
  • Proficiency in Newforma.
  • Proficiency in file transfer tools
  • Ability to produce a well-coordinated, detail-oriented, fully integrated Project Manual.
  • Ability to work on multiple projects simultaneously and produce results within deadline.
  • Ability to work independently and in a team environment.
  • Ability to communicate effectively both verbally and in writing.
Required Experience
  • Bachelor’s degree in architecture, architectural science or engineering or equivalent in education or experience required.
  • 20 years in architectural practice with prior experience in specifications development.
  • Professional association membership
  • CSC membership preferred
  • NCARB registration preferred.
  • LEED accreditation or Green Associate preferred.
  • Construction Specifications Institute Certification preferred.
Job Location
Ottawa, Ontario, Canada
Position Type


  • Engineering

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