20 days old

Director of Special Events - 184736

San Dimas, CA 91773
  • Job Code
    184736
\u003Cdiv\u003E \u003Cp style=\u0022margin: 10.2pt 0.0in 10.2pt 0.0in;background: white;vertical-align: baseline;\u0022\u003EPOSITION SUMMARY:\u003C/p\u003E \u003Cp style=\u0022margin: 10.2pt 0.0in 10.2pt 0.0in;background: white;vertical-align: baseline;\u0022\u003EThe Director of Events plays a key role with responsibility for managing key client and associate events and engagement sessions for the Compliance Solutions organization. These include the annual Client Advisory Board Velocity conference and SOAR virtual client training program, as well as the semi-annual associate Effortless Client Experience days. The role also directs the Compliance Solutions Client Advisory Boards, organization-level associate recognition program, and other ADP meetings and events as assigned. This role will lead cross-functional project teams, and work closely with many internal leaders, subject matter experts, and business partners. This role will also manage multiple external vendors to maximize the overall attendee experience of these events.\u003C/p\u003E \u003Cp style=\u0022margin: 10.2pt 0.0in 10.2pt 0.0in;background: white;vertical-align: baseline;\u0022\u003EMinimum of 6 years of experience in all aspects of event planning with a strong focus on verbal/written communication skills and a proven track record in managing and executing a variety of successful, cost-effective programs. Leadership and management experience with client facing conferences is required. Must be proficient in Microsoft Office tools such as Outlook, Word, Excel, PowerPoint, etc.\u003C/p\u003E \u003Cp style=\u0022background: white;vertical-align: baseline;\u0022\u003E\u003Cu\u003EESSENTIAL RESPONSIBILITIES\u003C/u\u003E:\u003C/p\u003E \u003Cul\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Design strategy and lead execution of client and associate events according to organization goals\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Direct cross functional project teams and ensure all workstreams adhere to program timeline; Create and manage an overall project plan identifying tasks for all meeting stakeholders\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Direct planning for program content and agenda\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Meet with senior leaders to ensure programs are aligned with business unit goals and expectations; hold executive briefings, pre-program updates, presentations, and post-program survey and debrief sessions\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003EResponsible for creating and overseeing event budget, tracking expenses, processing payments and post event reconciliation\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003EResponsible for all event logistics, food and beverage, mapping meeting space\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003ESource event location including contracting hotels for 400\u002B room nights, and meeting space up to one year in advance\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003EIdentify third party external vendors for production as well as manage travel company for all client and associate travel\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003ELead onsite event management for all programs; Manage third party vendors during the planning process as well as onsite\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Responsible for audio/visual production elements and vendors\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Drive vendor procurement process, which includes collaboration with contracts, legal, and finance partners\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Draft executive-level messaging for event programs; Work closely with client marketing and internal communications teams to ensure all event communications are timely, effective, engaging, accurate, and executed according to brand guidelines and tone of voice\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Responsible for creative design, including printing, shipping, and ordering of collateral and giveaways\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Track event results to provide analysis of programs for effectiveness, ROI and post-event reporting; Ensure a closed loop on client and associate feedback\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003EManage Compliance Solutions client virtual user conference, including: continuing education credits, gather conference material for website design and registration site, lead internal and external vendors on the design and usability of each site\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003EResponsible for driving organization recognition program, including program design, winner selection, and communications processes\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Strive for continuous improvement; seek for new ways to engage associates and clients\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003ECollaborate with internal functional areas to influence and gain support.\u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Travel to conferences and events as assigned. \u003C/li\u003E \u003Cli style=\u0022margin: 10.2pt 0.0in 10.2pt 0.5in;background: white;vertical-align: baseline;\u0022\u003E Plan and execute other ADP meetings and events as assigned.\u003C/li\u003E \u003C/ul\u003E \u003Cp style=\u0022background: white;vertical-align: baseline;\u0022\u003EEDUCATION: Bachelor\u0027s degree in Marketing or related field preferred. CMP is desirable.\u003C/p\u003E \u003C/div\u003E \u003CP\u003E\u003C/P\u003E \u003CP\u003EWe\u0027re designing a better way to work, so you can achieve what you\u0027re working for. Consistently named one of the \u0027Most Admired Companies\u0027 by FORTUNE\u00AE Magazine, and recognized by DiversityInc\u00AE as one of the \u0027Top 50 Companies for Diversity,\u0027 ADP works with more than 740,000 organizations across the globe to help their people work smarter, embrace new challenges, and unleash their talent. \u0022Always Designing for People\u0022 means we\u0027re creating platforms that will transform how great work gets done, so together we can unlock a world of opportunity.\u003C/P\u003E \u003CP\u003EAt ADP, we believe that diversity fuels innovation. ADP is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, or protected veteran status. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.\u003C/P\u003E

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Posted: 2019-11-01 Expires: 2019-12-12

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Director of Special Events - 184736

ADP
San Dimas, CA 91773

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