26 days old

Executive Assistant

Los Angeles, CA
  • Jobs Rated

Business Line AECOM Corporate

Position Title Executive Assistant

United States of America - California

Los Angeles

Job Summary

This position will be based at our Century City office but will require the ability to work at Downtown Los Angeles office on a limited as needed basis.

Will serve as the Executive Assistant and coordinate activities and drive efficiencies through:

  • Managing detailed business and personal calendars, meetings and logistics, phones, preparing materials and setting up department activities

  • Ensuring the team is prepared for all meetings to include organizing appropriate staff work such as read-ahead materials and talking points

  • Performing research related to executive briefings and events

  • Managing special projects and events

  • Assisting in managing global department-wide communication and activities

  • Verifying attendance and posting agendas and read-aheads to ensure meetings are efficiently managed

  • Prioritizing requests and ensuring deadlines are met

  • Consolidating organization charts and updating dashboards

  • Responding to inquiries, managing incoming communications and responding as necessary

  • Arranging complex international and domestic travel agendas and preparing travel and expense reports

  • Maintaining accurate databases

  • Working with other executive assistants and colleagues to provide back up and support department and company events

Minimum Requirements

The successful candidate will have a proven track record in:

  • Working in a fast-paced c-suite environment for large global companies

  • Dealing and interacting with senior executives and other key stakeholders

  • Partnering with other executive assistants on company and individual matters

  • Collaboration and rapport with colleagues

  • Working with suppliers and vendors

  • Achieving results by influence and diplomacy across a large matrixed organization

Candidates must be highly skilled in upper-level administrative support with requirements, attributes and experience including:

  • At least five years of experience as an executive assistant to senior leadership in large, global, complex organizations

  • Meticulous skills with a verifiably excellent performance track record

  • Ability to anticipate business needs, handle issues and ask the right questions before problems arise

  • Understanding of business concepts

  • Extremely strong follow-up skills

  • Highly proficient in Microsoft Outlook, Excel, Word and Power Point

  • Adept at working in a highly demanding, dynamic and fast-paced environment

  • Experience working with highly confidential information

  • Ability to think and act independently

  • Highest degree of integrity, professionalism, diplomacy, and discretion

  • Ability to handle multiple tasks efficiently and meet tight deadlines

  • Demonstrated good judgment and decision making

  • Must be a resourceful and independent thinker who is a self-starter with excellent prioritization skills

  • Excellent communication skills

Preferred Qualifications

  • Highly proficient in Microsoft Outlook, Excel, Word and Power Point

  • Knowledge of box.com, SharePoint, Salesforce.com and other desktop tools

  • Degree and/or specialized training

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Group Corporate

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 190011BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.


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Executive Assistant

Los Angeles, CA

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Los Angeles, CA

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

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