4 days old

Management Support Specialist Job

  • Job Code
Management Support Specialist Job

Management Support Specialist Job

Date: Aug 1, 2018

City: Chicago, IL, US

Company: SAP

Requisition ID: 191040
Work Area: Administration
Expected Travel: 0 - 10%
Career Status: Professional
Employment Type: Regular Full Time



SAP started in 1972 as a team of five colleagues with a desire to do something new. Together, they changed enterprise software and reinvented how business was done. Today, as a market leader in enterprise application software, we remain true to our roots. That’s why we engineer solutions to fuel innovation, foster equality and spread opportunity for our employees and customers across borders and cultures.
SAP values the entrepreneurial spirit, fostering creativity and building lasting relationships with our employees. We know that a diverse and inclusive workforce keeps us competitive and provides opportunities for all. We believe that together we can transform industries, grow economics, lift up societies and sustain our environment. Because it’s the best-run businesses that make the world run better and improve people’s lives.


Responsible for the operation of daily office functions and duties, including active and autonomous administrative support to the manager. May perform and / or administer some special projects in collaboration with various staff and departments.

Managing diary/calendar and e-mails for the Managers on their behalf, potentially also including calls and voicemails.

Monitoring actions and manage reminders

Managing internal and potentially external  correspondence

Arranging meetings for Managers including co-ordination of Team Meetings and larger external events.

Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses

Booking meeting rooms / venues for the team.

Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.

Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders Updating materials including PowerPoint and excel spreadsheets for meetings and presentations

Preparation and follow up of meetings including taking meeting minutes.

Manage shared drives and communities

Admin support for new starters into the team to include ordering of equipment and monitoring induction.

Central contact and all other ad-hoc support as needed by Manager and his/her team.

Resolving issues with some complexity with limited guidance

Developing collaborative work relationships within own team and cross-functional, including representation of team towards senior management

Supporting internal projects, including decision taking within clearly defined framework of departmental guidelines and practices

Supporting knowledge sharing within the team and prepares decision taking

Community Building & Best Practice Sharing between different offices

Proactive and  able to identify and solve problems

Managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance of C-Users

Monitoring budget


3 to 5  years of experience as secretary or comparable experience

Experience with SAP internal Tools like Corporate Portal, ISP, CSN


Apprenticeship as secretary or commercial qualification or comparable experience

English: Level 3: Fluent

Demonstrated proficiency with MS Office Tools


Success is what you make it. At SAP, we help you make it your own.
A career at SAP can open many doors for you. If you’re searching for a company that’s dedicated to your ideas and individual growth, recognizes you for your unique contributions, fills you with a strong sense of purpose, and provides a fun, flexible and inclusive work environment – apply now.

To harness the power of innovation, SAP invests in the development of its diverse employees. We aspire to leverage the qualities and appreciate the unique competencies that each person brings to the company.

SAP is committed to the principles of Equal Employment Opportunity and to providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team. (Americas: or , APJ: , EMEA: ). Requests for reasonable accommodation will be considered on a case-by-case basis. Successful candidates might be required to undergo a background verification with an external vendor.

EOE AA M/F/Vet/Disability:
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, gender, sexual orientation, gender identity, protected veteran status or disability.

Successful candidates might be required to undergo a background verification with an external vendor.
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